Job Description

Fleet and Distribution Coordinator at Frozen Food Distributors – Durbanville, South Africa

Job Overview

Are you an experienced Fleet Coordinator, Logistics Officer, or Distribution Operations Professional looking for a rewarding opportunity in the supply chain and transport sector? Frozen Food Distributors is seeking a proactive and detail-oriented Fleet and Distribution Coordinator to support day-to-day transport, fleet, and operational logistics in Durbanville, South Africa.

This full-time logistics job in South Africa is ideal for professionals with experience in fleet management, transport coordination, distribution operations, warehouse logistics, delivery management, and supply chain administration. The successful candidate will oversee vehicle compliance, dispatch planning, driver coordination, and operational reporting to ensure seamless delivery performance.

Professionals searching for fleet management jobs in South Africa, logistics coordinator jobs, distribution supervisor vacancies, transport manager careers, warehouse logistics jobs, or operations coordinator roles may find this opportunity highly suitable.

Company Overview

Frozen Food Distributors is a growing organization focused on efficient food distribution, transport logistics, and operational excellence. The company supports supply chain operations through reliable fleet management, cold-chain logistics, and timely product delivery.

The organization values operational efficiency, compliance, teamwork, and service excellence within a fast-paced distribution environment.

Job Title

Fleet and Distribution Coordinator

Job Location

Durbanville, South Africa

Employment Type

Full-Time

Industry

• Logistics & Supply Chain
• Food Distribution
• Transport & Fleet Operations
• Warehouse & Distribution Management

Job Purpose

The Fleet and Distribution Coordinator will oversee and coordinate daily fleet operations, vehicle maintenance schedules, dispatch planning, driver compliance, and delivery performance to ensure smooth business operations.

This role requires strong organizational skills, attention to detail, and practical experience in transport logistics, vehicle scheduling, fleet compliance, and distribution coordination.

Candidates with expertise in dispatch management, route planning, fleet administration, warehouse operations, and delivery tracking are encouraged to apply.

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Key Responsibilities / Job Description (JD)

The selected candidate will be responsible for the following duties:

Fleet Management & Vehicle Compliance

• Ensure all vehicles are roadworthy, compliant, and serviced according to maintenance schedules.
• Oversee vehicle inspections, preventative maintenance, repairs, and breakdown management.
• Control DRS (fault reporting systems) and monitor closure of reported defects.
• Verify:
  • Vehicle licensing
  • Certificates of Fitness (COFs)
  • Driver PDP compliance
  • Medical certifications

Distribution & Logistics Coordination

• Allocate vehicles and drivers daily based on operational requirements.
• Brief drivers before dispatch and conduct debriefings after route completion.
• Track deliveries in real time and proactively address delays or route disruptions.
• Maintain and communicate the Vehicle Availability Schedule (VAS) to operational teams.
• Coordinate daily transport activities to ensure on-time deliveries and customer satisfaction.

Driver & Operations Management

• Act as the operational link between drivers, fleet teams, and operations departments.
• Handle escalations involving driver performance, operational concerns, and workplace discipline.
• Monitor supplier repair turnaround times and service performance.
• Ensure yard activities, truck wash operations, parking, and compliance standards are maintained.

Reporting & Documentation

• Maintain accurate fleet records, compliance documentation, and operational reports.
• Prepare daily dashboards and logistics performance updates.
• Review, verify, and process stock return reports and credit notes.
• Ensure documentation remains audit-ready for inspections and regulatory compliance.

Continuous Improvement

• Identify recurring operational issues and recommend process improvements.
• Support operational efficiency and cost-saving initiatives within fleet and transport functions.

Professionals interested in transport coordinator jobs, fleet supervisor vacancies, warehouse logistics careers, supply chain jobs, distribution planner opportunities, or operations management roles may benefit from applying.

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Educational Requirements

Applicants should possess:

Preferred Qualifications

• Diploma or Degree in:
  • Logistics Management
  • Supply Chain Management
  • Transport Management
  • Business Administration
  • Operations Management
  • Or a related field

Equivalent practical experience in fleet operations or distribution management may also be considered.

Experience Requirements

Applicants should have:

• 2–5+ years of relevant experience in:
  • Fleet Coordination
  • Transport Operations
  • Logistics Management
  • Warehouse Distribution
  • Delivery Planning
  • Supply Chain Operations

Experience within food distribution, cold-chain logistics, warehouse environments, or transport companies will be highly advantageous.

Required Skills & Competencies

The ideal candidate should demonstrate:

• Strong fleet management and logistics coordination skills
• Good understanding of vehicle compliance and transport regulations
• Excellent organizational and multitasking abilities
• Strong communication and team coordination skills
• Ability to manage drivers and resolve operational challenges
• Experience with reporting systems and operational dashboards
• Strong problem-solving and analytical skills
• Attention to detail and record management expertise
• Proficiency in Microsoft Office and logistics systems

Candidates searching for logistics jobs in Durbanville, distribution operations careers, fleet administrator vacancies, transport officer jobs, warehouse coordinator opportunities, or delivery operations roles are strongly encouraged to apply.

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Salary & Benefits

Salary

Not Disclosed

Compensation may be determined based on qualifications, experience, and operational expertise.

Potential Benefits

• Career growth opportunities
• Exposure to logistics and fleet management systems
• Professional development in supply chain operations
• Dynamic and fast-paced work environment
• Operational leadership experience

Training & Career Development

Successful candidates may receive:

• Fleet compliance and transport systems training
• Logistics and supply chain development
• Driver management and operational coordination exposure
• Reporting and audit compliance training
• Warehouse and distribution process improvement experience

Why Join Frozen Food Distributors?

Working with Frozen Food Distributors offers:

• Opportunity to grow in the logistics and transport industry
• Practical exposure to fleet and warehouse operations
• Professional development in distribution management
• Collaborative and operationally focused workplace
• Career advancement opportunities within supply chain functions

Application Process

Interested and qualified candidates are encouraged to apply through the company’s official recruitment process.

Application Status

Open – Apply Early