Job Description

Admin Assistant Job at Bidvest Facilities Management

Company: Bidvest Facilities Management (Pty) Ltd
Location: Johannesburg, Gauteng, South Africa
Position: Admin Assistant
Employment Type: Full-Time
Industry: Facilities Management & Business Services
Department: Administration and Operations Support
Work Location: Johannesburg, South Africa

Job Overview

Bidvest Facilities Management is seeking a professional and detail-oriented Admin Assistant to support day-to-day administrative operations within its Johannesburg office. The successful candidate will play a key role in document management, office coordination, reporting, scheduling, and operational support.

This position is ideal for individuals seeking Admin Assistant jobs in South Africa and looking to build a long-term career with one of the country’s established business services organizations.

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Key Responsibilities

• Maintain and update physical and electronic filing systems.
• Prepare correspondence, reports, presentations, and business documents.
• Assist with scheduling meetings, appointments, and internal events.
• Coordinate travel arrangements and accommodation bookings.
• Support procurement documentation and purchase requests.
• Monitor office supplies and maintain inventory records.
• Process incoming and outgoing mail and courier deliveries.
• Capture and maintain accurate administrative records.
• Assist with data entry and report generation.
• Support departmental managers with administrative requirements.
• Handle confidential information with professionalism.
• Ensure compliance with company administrative procedures.

Candidates interested in office administration jobs in Johannesburg and administrative support jobs in South Africa will find this role highly rewarding.

Educational Requirements

• Grade 12 / National Senior Certificate.
• Certificate or Diploma in Business Administration, Office Management, Public Administration, or a related discipline is advantageous.
• Computer literacy certification is beneficial.

Applicants searching for entry-level administration jobs in South Africa are encouraged to apply.

Experience Requirements

• 1–3 years of experience in administration, office support, clerical services, or business operations.
• Experience working with Microsoft Office applications is preferred.
• Experience in a corporate environment will be advantageous.

This opportunity is suitable for candidates exploring admin vacancies in Johannesburg and office assistant jobs in Gauteng.

Essential Skills

• Strong written and verbal communication.
• Excellent organizational abilities.
• Time management and multitasking skills.
• Document control and records management.
• Data entry accuracy.
• Attention to detail.
• Professional customer service skills.
• Confidentiality and discretion.
• Problem-solving capabilities.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

Preferred Competencies

• Administrative reporting.
• Office coordination.
• Calendar management.
• Meeting administration.
• Business correspondence.
• Team collaboration.
• Operational support.

Individuals looking for corporate administration jobs in South Africa and full-time admin assistant jobs in Johannesburg are encouraged to consider this opportunity.

Salary and Benefits

Monthly Salary: ZAR 18,000 – ZAR 26,000

Additional Benefits:

• Medical aid contribution.
• Pension fund participation.
• Annual performance incentives.
• Paid annual leave.
• Employee wellness programs.
• Professional development support.
• Training and certification opportunities.

Training and Career Development

Successful candidates will receive structured onboarding and training covering:

• Administrative best practices.
• Corporate communication standards.
• Business documentation procedures.
• Digital records management.
• Customer service excellence.
• Compliance and workplace policies.

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Work Environment

This role offers a professional corporate environment where employees work closely with operational, finance, procurement, and management teams. The position provides exposure to multiple business functions and opportunities for continuous learning.

This vacancy is especially relevant for professionals seeking jobs in Johannesburg, administrative careers in Gauteng, and business support jobs in South Africa.

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Career Growth Opportunities

High-performing employees may progress into roles such as:

• Senior Administrative Assistant
• Office Administrator
• Executive Assistant
• Operations Coordinator
• Facilities Coordinator
• Administrative Supervisor

This position is attractive for candidates searching for office administrator jobs in South Africa, administration officer jobs in Johannesburg, and business administration careers in Gauteng.

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Application Requirements

Interested applicants should submit:

• Updated CV/Resume
• Certified Academic Qualifications
• South African ID or Work Permit
• Professional References

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Employer: Bidvest Facilities Management (Pty) Ltd
Location: Johannesburg, Gauteng, South Africa
Position: Admin Assistant
Employment Status: Full-Time
Application Deadline: Open Until Filled